HMS Annual General Meeting 2021 

The Annual General Meeting of HMS Networks AB (publ) will be held on Friday April 23. 

The Board of Directors has decided that the Annual General Meeting should be conducted by way of postal vote pursuant to temporary legislation being in effect in 2021. This means that the Annual General Meeting will be held without the physical presence of shareholders, representatives or third parties. The shareholders will therefore only be able to exercise their voting rights by postal voting in the manner prescribed below.

Information on the decisions of the Annual General Meeting will be published as soon as the outcome of the postal voting is finally compiled on 23 April 2021.

 

Registration and notification with regard to Annual General Meeting by postal voting

Shareholders who wish to attend the Annual General Meeting must be registered in the share register kept by Euroclear Sweden AB (the Swedish Central Securities Depository) on Thursday, 15 April 2021 and must give notice of their attendance by casting their postal vote, in accordance with instructions under the heading “Postal Voting” below, so that the postal vote is available to Euroclear Sweden AB no later than Thursday, 22 April 2021.

Please note that notification of attendance to the Annual General Meeting can only be made through postal voting.

 

Nominee registered shares

In order to be entitled to participate in the Annual General Meeting, a shareholder whose shares are registered in the name of a nominee must, in addition to giving notice of participation in the Annual General Meeting by submitting its postal vote, register its shares in its own name so that the shareholder is listed in the presentation of the share register as Thursday, 15 April 2021. Such registration may be temporary (so-called voting rights registration), and request for such voting rights registration shall be made to the nominee in accordance with the nominee’s routines at such a time in advance as decided by the nominee. Voting rights registrations that have been made by the nominee no later than Monday, 19 April 2021 will be taken into account in the presentation of the share register.

In order to be entitled to participate in the Annual General Meeting, a shareholder whose shares are registered in the name of a nominee must, in addition to giving notice of participation in the Annual General Meeting by submitting its postal vote, register its shares in its own name so that the shareholder is listed in the presentation of the share register as Thursday, 15 April 2021. Such registration may be temporary (so-called voting rights registration), and request for such voting rights registration shall be made to the nominee in accordance with the nominee’s routines at such a time in advance as decided by the nominee. Voting rights registrations that have been made by the nominee no later than Monday, 19 April 2021 will be taken into account in the presentation of the share register.

 

Postal voting

Shareholders may exercise their voting rights at the Annual General Meeting only by postal voting in accordance with section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations. A special form must be used for the postal vote. The form is available on the company’s website www.hms-networks.com. The postal vote form is considered as notice to participate in the Annual General Meeting.

In order to be considered, the completed and signed form must be received by Euroclear Sweden AB no later than Thursday, 22 April 2021. The completed and signed form must be sent to by mail to HMS Networks AB, "Annual General Meeting", c/o Euroclear Sweden AB, Box 191, SE-101 23 Stockholm, Sweden or by email to GeneralMeetingServices@euroclear.com. Shareholders who are natural persons may also cast their votes electronically through verification with BankID via the Euroclear Sweden AB’s website https://anmalan.vpc.se/EuroclearProxy/. To be considered, such electronic votes must be submitted no later than Thursday, 22 April 2021.

If the shareholder submits its postal vote by proxy, a power of attorney must be attached to the postal voting form. Proxy forms in Swedish and in English are available on the company’s website www.hms-networks.com and also upon request. A power of attorney is valid (1) year from its issue date or such longer time period as set out in the power of attorney, however not more than (5) years. If the shareholder is a legal person, a registration certificate or other authorization document, not older than one (1) year, must be attached to the form, listing the authorized signatories.

The shareholders may not provide special instructions or conditions to the postal vote. If so, the entire postal vote is invalid. Further instructions and conditions can be found in the postal voting form and at https://anmalan.vpc.se/EuroclearProxy/

 

Processing of personal data

For information on processing of personal data, see https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.

 

Submit an issue

Shareholders who wish to present proposals to HMS’s Nomination Committee may do so by e-mail to: valberedning@hms.se or in writing to: HMS Networks AB, Investors Relations, Att: Nomination Committee, Box 4126, SE 300 04 Halmstad, Sweden no later than March 5, 2021. 

Notified matters will only be included on the agenda of the Annual General Meeting if they require a decision by the Meeting and have been submitted in time.

Notices of Annual General Meetings

FileVersionSizeDownload
Notice of the Annual General Meeting 2021 216.44 KB Download
▶ Notification and form for postal voting 2021 239.85 KB Download
▶ Form of proxy 2021 90.60 KB Download
Notice of the Annual General Meeting 2020 259.12 KB Download
Notice of the Annual General Meeting 2019 220.16 KB Download
Notice of the Annual General Meeting 2018 516.10 KB Download
Notice of the Annual General Meeting 2017 197.02 KB Download
Notice of the Annual General Meeting 2016 124.01 KB Download
Notice of the Annual General Meeting 2015 242.74 KB Download
Notice of the Annual General Meeting 2014 222.41 KB Download
Notice of the Annual General Meeting 2013 155.33 KB Download
Notice of the Annual General Meeting 2012 161.44 KB Download
Notice of the Annual General Meeting 2011 128.90 KB Download
Notice of the Annual General Meeting 2010 366.52 KB Download
Notice of the Annual General Meeting 2009 49.71 KB Download
Notice of the Annual General Meeting 2008 51.11 KB Download

AGM documents

 

 

Meeting protocols

Only available in Swedish

 

 

Minutes from Annual General Meetings

FileVersionSizeDownload
HMS Annual General Meeting minutes 2021 157.98 KB Download
HMS Annual General Meeting minutes 2020 181.54 KB Download
HMS Annual General Meeting minutes 2019 172.96 KB Download
HMS Annual General Meeting minutes 2018 308.86 KB Download
HMS Annual General Meeting minutes 2017 74.39 KB Download
HMS Annual General Meeting minutes 2016 284.39 KB Download
HMS Annual General Meeting minutes 2015 111.96 KB Download
HMS Annual General Meeting minutes 2014 111.53 KB Download
HMS Annual General Meeting minutes 2013 106.09 KB Download
HMS Annual General Meeting minutes 2012 88.84 KB Download
HMS Annual General Meeting minutes 2011 154.31 KB Download
HMS Annual General Meeting minutes 2010 201.87 KB Download
HMS Annual General Meeting minutes 2009 143.47 KB Download
HMS Annual General Meeting minutes 2008 107.33 KB Download